Accommodation - 3rd International UV and Skin Cancer Prevention Conference

Hotel bookings are no longer available.

Arinex, the Conference Registration Manager, has secured rooms at Travelodge Hotel Southbank Melbourne and Adina Apartment Hotel Melbourne, with flexible terms and conditions exclusively for attendees of the Conference.

Alternatively you may prefer to choose your own accommodation.

If you would like Arinex’s accommodation team to assist you, it is recommended you book early to secure your room and take advantage of the following:

Specially negotiated rates
Flexibility to change or cancel your booking at any time up to 30 working days prior to Conference start date
One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed. Full pre-payment may be made if you prefer.
Your deposit is fully refundable up to 30 working days prior to Conference start date.

Arinex accommodation options

Hotel details and pricing

Travelodge Hotel Southbank Melbourne
Star Rating: 4	Walking time to Conference venue: 13 minutes
Room Type	*Room only rate per night^{^}**	*Room & breakfast single rate^{^^}**	*Room & breakfast double/twin rate^{^^}**
Standard room single/double	$140.00	$155.00	$170.00
Standard room twin	$140.00	NA	$170.00

Adina Apartment Hotel Melbourne
Star Rating: 4.5	Walking time to Conference venue: 17 minutes
Room Type	*Room only rate per night^{^}**	*Room & breakfast single rate^{^^}**	*Room & breakfast double/twin rate^{^^}**
Studio room single/double	$205.00	$255.00	$245.00
One bedroom apartment	$235.00	$255.00	$275.00
Two bedroom apartment	$340.00	N/A	$380.00

^{*Prices are listed per room per night and are quoted in Australian Dollars, including the 10% Goods and Services Tax (GST).} ^{^ Room only rates do not include breakfast} ^{« Room and breakfast rates at the Adina Apartments include a hot plate breakfast} ^{^^ Bed and breakfast rates include full buffet breakfast}

Rates may increase without notice due to changes in government charges, taxes or levies.

A minimum one night’s deposit must be paid at time of booking to guarantee reservation.

Bedding Configurations

Hotel rooms

Single: A single occupancy room with one bed

Double: A double occupancy room with one bed

Twin: A double occupancy room with two beds

Apartments

Studio room: An apartment with one queen bed

One bedroom apartment: An apartment with one queen bed OR two single beds

Two bedroom apartment: An apartment with either two queen beds OR one queen bed and 2 single beds

Please note bedding configurations are subject to hotel availability and may incur an additional fee

Accommodation map

Please click here to view our interactive map which includes both the venue and the above mentioned accommodation options.

Booking your accommodation

How to book accommodation

Accommodation may no longer be booked.

Deposit

A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.

The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Conference Managers) will be payable to the hotel at the time of check-out.

Please if you wish to pay in full prior to arrival.

Rates

The negotiated rates are valid up to 30 working days prior to the Conference start date. After this, accommodation is subject to availability and rates are subject to an increase.

Rates may increase at any time without notice due to changes in government charges, taxes or levies.

Making changes to your booking

Changing your booking

Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Conference. Cancellation charges will apply after Wednesday 4 November 2015.

Any required changes to your booking must be requested by 30 working days prior to the Conference start date.

Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the Conference start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Late arrivals / no shows

Please indicate when you register, or , if you will arrive at your hotel after 18:00 hours. Failure to do so may result in your room being treated as a no-show and being released.

Checking in to your accommodation

Hotel check-in procedures

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released.

If you do not have a credit card and will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

If you would like to know the hotel incidental charges prior to arrival please contact the hotel directly.

Check-in and check-out times

Check-in time is 14:00 hours and check-out time is 10:00 hours. Should you wish to guarantee your check-in before 14:00 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the in writing.

Daily incidental charges

Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with the hotel during check-in.

Accommodation cancellation policy

Accommodation cancellation charges

A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Conference date.

A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.

All cancellations and changes to your reservation must be made in writing to the .

Reduction of stay

Should you need to reduce your stay within 30 working days of the start of the Conference, cancellation charges may be incurred at the Hotel discretion.

Non-arrival or no show

In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (10:00 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.